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Understanding Changes to the Novari ID in Novari ATC
Overview
What is the Novari ID?
The Novari ID field in Novari ATC is used when integrating with external systems. Each external system has its own Novari ID in Novari ATC. Though these IDs may be the same at some point, they can change without affecting the other external systems’ Novari IDs (for example, the Novari ID in WTIS may not match the one in the scheduling system by the time the case is ready to be completed, but they may be the same when the case is created and originally booked).
What does the Novari ID look like?
It is usually 11 characters long and looks like this: 10000000001. As it changes, the last number may increment (10000000001, 10000000002, 10000000003…). Realistically, it could go to 12 or even 13 characters long, but that would mean it would need to change 10-100 times.
External Scheduling Systems
What changes the Novari ID?
For external scheduling systems, the Novari ID’s last character increments each time a new open message is sent.
When is a new open message sent?
When a case is booked and submitted to the Care Venue module.
When a case is rescheduled to a submitted block.
Dragging the case off a submitted block and dragging it back onto a submitted block.
Using the reschedule icon in the top right of the case tile on the scheduler page when the case is booked to a submitted block and is being assigned to a submitted block.
Using the scheduler from View List or View Patient, clicking “Assign a New Surgery Date” when the case is already scheduled on a submitted block and is being assigned to a block that is submitted.
When a case is submitted (that is, it is “on the grid” in the external scheduling system”), is cancelled in Novari ATC and that cancellation is confirmed by the external scheduling system (Novari ATC receives a cancellation confirmation message), then when the case is scheduled/submitted again the Novari ID increments.
Are there any exceptions?
Some interfaces will not send an additional open message once the case is scheduled in the external scheduling system (also referred to as being “on the grid”). If you are unsure if this applies to you, please contact your Novari ATC administrator.
WTIS
What changes the Novari ID?
For WTIS, the Novari ID’s last character increments each time a new S12 message is sent.
When is a new S12 message sent?
When a case is activated from the repeat/follow-up list
When the decision to treat date is changed (an S15 is sent first)
When a WTIS procedure is assigned (usually after Add Patient) or an oncology diagnosis is indicated, regardless of whether the procedure is WTIS reportable
When a case transfers facilities or providers (an S15 is sent for the original case first) – please reference When messages are sent when transferring a case? for further information
An unregistered patient is matched in the Patient Registration module
A case is removed from being on hold (an indefinite DART)
Manually from the Administrator module under “Send an Interface Message”
What messages are sent when transferring a case?
Please use the following chart if you are unsure of which message(s) are sent when a case transfer occurs.
A “Provider” change consists of the provider changing.
A “Care Venue” change consists of the care venue changing.
A “Patient” change consists of a different MRN being assigned to the patient (unlikely to occur unless the care venue is changed).
ID | Provider Changed | Care Venue Changed | Patient Changed | Message(s) | Notes |
1 | Y | S14 | With 2 AIP segments - the first with D, the second with A | ||
2 | Y | S15, S12 | S15 should have old care venue, S12 should have new care venue | ||
3 | Y | S15, S12 | S12 should have new patient | ||
4 | Y | Y | S15, S12 | S15 should have old care venue, S12 should have new care venue and new provider | |
5 | Y | Y | S15, S12 | S15 should have old care venue, S12 should have new care venue and new patient | |
6 | Y | Y | S15, S12 | S12 should have new patient and new provider | |
7 | Y | Y | Y | S15, S12 | S15 should have old care venue, S12 should have new care venue, new patient, and new provider |
Interface Message Management
If you are a Novari ATC Administrator, you can check interface messages using the Administrator module. Please refer to the Interface Message Management section of the Novari ATC Administrator User Guide for more information.
Contacting Support
If you believe you have a support issue that is not resolvable by the means of this document, please contact your site administrator. For any further instructions, be sure to consult the escalation documentation specific to your site.
To find out who to contact at your site for support, select Support in the Main navigation menu. You should see the name and contact information for your site support person.
